Firm Profile & Letterhead Setup

Your Law Firm Profile represents your practice's legal identity across MtaaLex. It customizes the branding on all generated documents, court pleadings, and PDF fee notes.

PREREQUISITES

Only users with the Managing Partner or Firm Administrator role can modify the Firm Profile and Letterhead settings.

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Step 1: Open Firm Settings

1. From the left sidebar, click on your Firm Name or navigate to Settings (/settings or via the top user dropdown).
2. Select Firm Profile & Organization.

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Step 2: Configure Legal & Contact Information

Complete the following fields to ensure professional branding:

• Official Firm Name: e.g., MtaaLex & Associates Advocates LLP.
• Physical Office Address: e.g., 5th Floor, Valley View Office Park, City Park Drive, Parklands, Nairobi.
• Postal Address: e.g., P.O. Box 12345 - 00100, Nairobi, Kenya.
• Official Firm Telephone: Primary office line or mobile number for client correspondence.
• Official Billing Email: Where invoice reminders and payment receipts will originate from.
• KRA PIN Number: Required for compliant tax fee notes and VAT invoices.
• VAT Registration: Toggle ON if your firm charges 16% Value Added Tax on professional fees.

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Step 3: Upload Firm Logo & Letterhead

1. Under the Branding & Letterhead section, click Upload Logo.
2. Upload a high-resolution PNG or JPEG file of your firm's emblem or crest (recommended dimensions: 400 x 120 px with a transparent background).
3. Click Save Changes.

AUTOMATIC HEADER APPLICATION

Once uploaded, your firm's logo, physical address, and KRA PIN will automatically render at the top of every generated PDF fee note and formal demand letter.